Administrative Assistant

Job Ref No: WVT/P&C/FY14/57

Job Title: Administrative Assistant(2 Position)

Reports to: Zonal manager      

Location; Eastern Zone and Kagera zone  

 Purpose of the position:

  • To provide administrative support to the Zonal team
  • Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities:

  • Ensure proper use (of stationeries, kitchen utensils, food items and sanitary ware) and maintain mini store records.
  • Compile divisional reports.
  • Coordinate visitors’ schedule.
  • Ensure proper filling and dissemination of divisional documents.
  • Organize divisional morning devotions.
  • Prepare and provide logistical support to division director, divisional meetings, workshops etc. 
  • Record and maintain divisional meeting minutes (Secretary to the divisional meeting). 

 

  • Other Competencies/Attributes
  • Must be a committed Christian, able to stand above denominational diversities.
  • Good communication skills
  • Perform other duties as required.

 

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Advanced Diploma in Secretary or related field.
  • Experience:  2 yrs in Secretarial duties 
  • Preferred: Bachelor degree in Human Resources, Public Administration or related field.
  • Technical Skills & Abilities:
    • Computer skills in Word, Excel, Power point software.
    • Knowledge of Data base management
    • Good planning and organizational skills
    • Ability to maintain effective working relationships with all levels of staff,
    • Ability to communicate in both Kiswahili and English
    • Ability to analyze data

Working Environment / Conditions:

  • Work environment:  Office-based
  • Travel:  5% Domestic travel is required.
  • On call:  3%

How to apply:

Interested candidates who meet the above criteria should submit their applications letter (addressed to People and Culture Manager) together with an updated CV and copies of relevant credentials, contacts and three referees one of them being a church leader to wvt_jobs@wvi.org before  5th August, 2014