Procurement Officer

POSITION:      Procurement Officer

OPEN TO:       All interested Ethiopian Nationals (Female candidates are highly encouraged)

OPENING DATE:  May 13, 2014

CLOSING DATE: May 23, 2014

1.     Major Responsibilities:

  • Participate in preparation of procurement planning and its consolidation in conducting market research and development of price index in collaboration with Procurement Manager ;
  • Identify all potential suppliers available in the market along with the Procurement Manager and develop prequalified suppliers list for all major item categories. Keep Suppliers Roster up to date all the time;
  • Ensure receiving all PR, BOQ, MoU and TOR with clear specifications, financial codes and appropriate signatories at NO, POO and respective ADPs;
  • Prepare price inquiry that exactly corresponds with the respective purchase requisitions, and process requesting and receiving offers from right suppliers;
  • Facilitate evaluation and selection process of best responsive supplier in preparing price comparison and related paper works along with Procurement Department Team in both direct purchases and competitive purchases;
  • Prepare and distribute award letters and purchase orders for the best responsive suppliers in consultation with Procurement Manager ensuring all the payment and delivery terms to be appropriate;
  • Ensure inspection and receiving purchased items processes up on delivery against PO and supplier invoice and hand over to the store keeper;
  • Compile all the procurement documents sequentially for proper filling and register. Arrange payment clearance as per the terms of payment mentioned with PO and close the order;
  • Prepare distribution list according to the respective purchase requisition and ensure that requesting department is informed the delivery of items at warehouse ready for collection;
  • Execute proper registration of procurement information with the log books  and automated SCM data base in the right time to produce procurement report;
  • Ensuring healthy working relationship with suppliers and all stakeholders, promoting transparency and accountability at each stage of the procurement life cycle

2.   Qualifications Required: BA/BSC in  Procurement & Supplies Management , Business Management  or other related fields

3. Work Experience and Skill Required:

  • 6 years relevant experience in international development and emergency response program
  • Knowledge of  key institutional donors and their compliance requirements in respect of logistics and procurement
  • Developed interpersonal and communication skills including influencing and negotiation.
  • Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
  • Well organized for order and information management, able to keep filing systems updated to ensure an auditable trail.
  • Second grade driving license
  • Computer skill (EXCEL and Word,  Lotus mail) is essential

4. Additional requirements: Committed to WV’s vision, mission and core values

5. Place of Work: Addis Ababa

6. Salary: World Vision has an attractive salary and benefits scale

7. How to Apply:

Interested applicants are required to fill the employment application form (you can get this form from http://docs.ethiojobs.net/Employment_Application_Form.docx) and send to P & C Division, World Vision Ethiopia P. O. Box 3330, Addis Ababa, or submit in person to our office located in Gerji area, near Anbesa Garage within 10 days after the date of this announcement or email to recruitment_ethiopia@wvi.org. Please indicate the position name on subject when email your application form.

Note: We do not receive CVs, application letters, credentials and supporting documents at this point